This guide will walk you through the process of sharing a Microsoft Teams meeting recording with a specific user by managing permissions through OneDrive. Follow these steps to grant access and enable download capabilities.
1 Find the Recording in OneDrive
After your meeting ends, locate your recording by following these steps:
- • Go to your Microsoft 365 portal (click "Apps" at https://office.com)
- • Open OneDrive and navigate to the "Recordings" folder (typically in your root directory)
2 Select the Recording File
- • Locate the relevant recording file (usually named with the meeting title and date)
3 Share the Recording with a Specific User
- • Right-click the recording file and select "Share"
- • In the sharing window, select "Specific people" under Who would you like this link to work for?
- • Enter the email address of the user you want to give access to
- • Ensure the permission setting is set to "Can edit"
- • Click on Settings (gear icon) and confirm that "Allow download" is enabled
4 Send the Link
- • Click Send or copy the link and manually share it with the selected user via email, Teams, or chat
5 Recipient Downloads the Recording
- • The recipient clicks the shared link and signs in to Microsoft 365 if prompted
- • They can then click "Download" to save the meeting recording (MP4 file) locally
Tips and Reminders
- • Only the meeting organizer or host can access and share the recording from OneDrive
- • If the recipient cannot download, double-check that "Block download" is NOT enabled in sharing settings
- • The recipient must have an account associated with the shared email address to access the file